Comprehensive Safety Planning Toolkit

A Comprehensive School Safety Plan outlines how a district or school is prepared to address the Presidential Policy Directive-8 (PPD-8) 5 Mission Areas: prevention, mitigation, protection, response, and recovery from emergencies resulting from any and all threats and hazards.

RCW 28A.320.125 requires all school districts and schools in Washington state to have current comprehensive safe school plans, commonly referred to as Emergency Operation Plans (EOPs), and procedures in place. The legislation notes that coordinated plan development is essential to ensure the most effective response to any type of emergency situation.

There are several specific requirements identified in the RCW 28A.320.125:

• Incident Command System (ICS) certification for principals,
• Reference to all required safety policies and procedures,
• Addressing prevention, mitigation, protection, response, and recovery from known threats and hazards,
• Specified monthly drill exercise and documentation requirements,
• A plan for student-family reunification,
• Guidelines for meetings with law enforcement and other 1st responders,
• Assessment of all threats and hazards,
• Addressing the specific, special needs of students with disabilities and diverse language needs,
• Training on plans and procedures,
• Consideration of schools as community assets during emergency situations,
• An inventory of all hazardous materials on school grounds,
• Information on emergency supplies, communication, notification, and alert procedures,
• Transportation procedures in the event of an emergency,
• Annual review and update of the plan.

RCW 28A.300.645 requires monitoring on a 5-year cycle, at minimum.

Emergency Operations Plans (EOP) Planning Process

EOP plans are developed, practiced, reviewed, and revised. As requirements change, the plan will also change. However, the process of developing and revising the plan will remain constant.

The process of developing EOPs follows two nationally recognized Federal planning guidelines:

1. The Guide for Developing High-Quality School Emergency Operations Plans (The School Guide)
2. The Role of Districts in Developing High-Quality School Emergency Operation Plans (A Companion to the School Guide)

Both were developed by partnering Federal agencies including the U.S. Department of Education (DOE), Federal Emergency Management Agency (FEMA), U.S. Department of Health and Human Services (DHHS), U.S. Department of Homeland Security (DHS), U.S. Department of Justice (DOJ), and the Federal Bureau of Investigation (FBI).

EOP Assist is a web-accessible software application for state agencies, school districts, and schools to host on their own servers. It guides planning team members through a process that will result in the creation of a safety plan built on Federal guidelines for developing a high-quality school EOP. All plans developed through this tool will be both customizable and downloadable.

REMS TA Center EOP Interactive Tools support individuals and planning teams at schools, school districts who are assessing their knowledge of concepts fundamental to emergency management, and in creating and evaluating emergency operations plans (EOPs).

Topics to consider when you are planning the annexes of your EOP:

• Active shooter preparedness
• Bomb threat guidance
• Continuity of operations planning (COOP)
• Cyberbullying and Digital/Internet Safety
• School Drills
• Gang Activity in Schools
• Terrorism and Schools
• Weapons and Schools

The sooner students are safely reunited with family or other caregivers, the less traumatic stress they are likely to experience. Reunification planning considers several factors. Each must be well-planned and shared with the school community, especially family members and caregivers.

• NASP Online
• NASP Guidelines for Administrators and Crisis Response Team
• Reunification
• Reunification Planning: Supplemental Checklist
• Parent-Student Reunification Planning

Model policy and procedures are developed by the Washington State School Directors Association (WSSDA) and made available to member districts to use in developing their district policies and procedures. Numbers may change across districts, however, sample policies and frequently used numbers include the following:

Review the list of School Safety RCWs for schools and districts to consider and address in their EOP planning process.

Comprehensive School Safety Coordinators

In 2020, the legislature funded each of the nine educational service districts (ESD) to provide a network of support for school districts to develop and implement comprehensive suicide prevention and behavioral health supports for students and support for School-Based Threat Assessment Programs. The Comprehensive School Safety Coordinators (CSSC) was funded in 2021.

The CSSC is responsible for:

• helping plan, coordinate, and deliver required training
• providing technical assistance to school districts
• developing collaborative relationships with community organizations, private schools, businesses, and others interested in supporting safe schools
• and providing other services consistent with state and federal school safety requirements

CSSC ESD Contacts

ESD 101 Dan Corder

ESD 105 Chris Weedin

ESD 105 Megan Fraley

ESD 113 Yasmin Rivera

ESD 114 Mark McVey

ESD 123 Shelby Jensen

ESD 171 Eric Johnson