Application to Hostel Warden | Check Format and Sample Letters

When you are in a hostel, you will have to follow the rules and regulations of the hostel. The warden of a hostel is just like your parents at home, who should always remain informed about everything. Whether you are going home, going out for a night out, staying at someone else’s place or coming late, the warden must be kept informed. Learn how to write an application to the hostel warden in this article.

Table of Contents

• How to Write an Application to Hostel Warden?
  • Points to Remember
  • Application for Going Home from Hostel
  • Leave Application to Hostel Warden by Parents
  • Sample Letter of Request to Hostel Warden

  How to Write an Application to Hostel Warden?

  When you want to go home from the hostel, you will have to take permission from your hostel warden. Without the warden’s permission, it is not possible to step out of the hostel.

  An application letter for hostel warden is a type of formal letter which can be written either by parents or by the student. It should include the sender’s address, date, receiver’s address, subject mentioning the purpose of the letter, salutation, body (explaining the purpose of the letter), closing and signature. Also, provide the necessary contact information.

  Points to Remember

  • Write the application in a humble tone.
  • Write about the reasons behind going home, taking leave, etc.
  • Clearly mention that days you would be away from the hostel.

  Samples of Writing Application Letter for Hostel Warden

  To understand the format of writing an application to the hostel warden, read through the sample letters provided below.

  Application for Going Home from Hostel

  New Era Girls Hostel

  Arekere, Bannerghatta Road

  New Era Girls Hostel

  Arekere, Bannerghatta Road

  Sub: Permission to go home for 10 days

  I am Subhashree Satapathy, staying in room no. 508. I would like to state that due to some family emergencies, I will have to go home for 10 days as requested by my parents. Since I am the eldest in my family, my support is much needed for the family during this emergency. I am attaching the letter my father wrote explaining the same for your reference. I shall go on 5th March, 2022 and be back on 15th March, 2022.

  You can contact my parents for any further confirmation. I request you to kindly accept my request, and I shall be highly obliged to you.

  Father’s contact number – 99999

  Mother’s contact number – 88888

  • Letter from parent

  Leave Application to Hostel Warden by Parents

  448, Saheed Nagar

  Marry Lane Girls’ Hostel

  Arekere, Bannerghatta Road

  Sub: Requesting to allow my child visit home for 10 days

  With humble request, I, Akriti Sharma, mother of Ananya Sharma staying in room number F2, would like to request you to kindly allow her to visit her hometown for 10 days (from 5th March 2022 till 14th March 2022). It is her sister’s wedding on the 12th of March. Then engagement and reception will be on the 9th and 13th of March respectively. I shall be highly obliged if you can accept my request and grant her leave for the above-said dates. I am attaching the permission letter granted by her class teacher along with this application. Please connect with me anytime on the below-mentioned contact numbers for any clarification.

  Father’s contact number – 999999

  Mother’s contact number – 888888

  Mother of Ananya Sharma

  • Class teacher’s permission letter

  Sample Letter of Request to Hostel Warden

  Mount Carmel Boys Hostel

  Mount Carmel Boys Hostel

  Koramangala, Dairy Circle

  Sub: Request permission to vacate the hostel

  I am writing to inform you that my final semester exams are over, and so I will have to vacate the hostel and move to my hometown. I have cleared all my dues and shall leave the hostel on 5th March, 2022. I have got the consent letter from my parents and HOD as well. I have attached the consent letters along with the application.

  I request you to kindly accept my application and complete the formalities before 5th March. I shall be highly obliged for the same.

  Room number – 403

  • Consent letter from parents
  • Consent letter from HOD
  Also explore letter to Principal and leave application for school.

  Frequently Asked Questions on Application to Hostel Warden

  How do I write an application to the hostel warden requesting to grant me leave?

  You can write an application to the hostel warden following the formal letter format. Explain the reasons behind your leave clearly in the letter so the warden has an idea about why, when and where you are going.

  Why do we write an application to the hostel warden?

  You will need to write an application to the hostel warden if you are going home, returning back to the hostel after a long holiday. and so on. The letter is written to keep the warden informed about your absence for the mentioned days. This is mainly to help them keep track of your activities.